Overview
Business Administrator – Crawley
If you’re ready to make an impact, lead with purpose, and work in a place where your voice truly matters, keep reading!
Why Menzies?
At Menzies, our culture is our cornerstone. We blend technical excellence with genuine care for our people and clients. With over 1100 colleagues in the UK, we’ve built a culture based on shared values and mutual respect. Here’s why you’ll love working with us:
?People First: Our work-life balance isn’t just talk. From agile working to generous leave, we create space for what matters to you and this is why we were recognised as one of the Best Places to Work 2024, 2025 and now also 2026
? Work with Inspiring Clients: You’ll be working with a range of clients so no two days will be the same.
? Collaborate Across The Firm: Working with various people across the firm to raise the profile of Menzies Academy
? Innovate with Purpose: We’re always looking for better ways to work—leveraging tech, simplifying complexities, and delivering value.
? Empathy at Our Core: We don’t just serve our clients; we build trusted relationships that stand the test of time.
Key Responsibilities
Tax service line support, as required, including:
✅ Preparing tax return letters using agreed templates.
✅ Speaking to HMRC on clients’ tax matters where appropriate and in line with team guidance.
✅ Assisting with iXBRL tagging of accounts and e-filing corporation tax returns.
✅ Assisting with the preparation of engagement letters and supporting AML procedures.
✅ Writing up meeting notes and circulating or filing them as required.
✅ Scanning, saving and filing HMRC letters and other tax correspondence in line with team procedures.
✅ Providing administrative cover for the tax team during holidays and periods of absence, where required.
✅ Provide front of house cover of reception during office hours on an ad-hoc basis.
✅ Greeting clients and visitors to the office warmly and professionally and offering them help immediately.
✅ General site property management, liaising with external contractors, including cleaners, managing agents and equipment maintenance.
✅ Signing in visitors, supplying visitor badges and monitoring the visitor logbook.
✅ Notifying the appropriate individual of their visitor arrival.
✅ Taking and directing calls or referring enquiries.
✅ Completing administrative tasks including filing, delivering and accepting mail and assisting with daily banking.
✅ Car park management and booking of car parking spaces.
✅ Maintaining front door security and reporting any suspicious activity.
✅ Keeping meeting rooms tidy and supplied with basic office stationery, including pens and note pads.
✅ Setting up meeting facilities, for example video conference facilities.
✅ Working with our various teams and assisting with events, for example breakfast seminars.
✅ Client correspondence including telephone and video calls, letters and emails.
✅ Arranging catering for meetings and daily office use.
✅ Monthly billing procedures including drafting bills.
✅ Supporting the bank audit letter process.
✅ Maintaining the CCH database, including updating record changes, setting up new records, running reports as required and general maintenance to ensure records are up to date and in line with firm policies.
✅ Maintaining archive storage records, including ordering records back when required, returning or sending new records to storage.
This is an indicative list of tasks and responsibilities but is not exhaustive.
Skills, Knowledge and Expertise
Qualifications
? GCSEs (or equivalent) in English and Maths, or relevant workplace experience.
? A positive attitude and willingness to learn are just as important as formal qualifications.
We’re looking for someone who is organised, proactive, and enjoys working as part of a professional team. You’ll bring:
✅ Strong administrative and organisational skills
✅ Excellent time management and the ability to prioritise tasks effectively
✅ A friendly, professional, and approachable manner
✅ Good IT skills, including confidence using Microsoft Office applications
✅ Strong verbal and written communication skills
✅ Excellent attention to detail and basic numerical skills
✅ The ability to handle confidential information with discretion and professionalism
✅ A willingness to learn and adapt to new systems and technology
✅ A reliable, flexible approach and the ability to remain calm under pressure
You’ll thrive in this position if you enjoy:
? Building positive relationships with colleagues and clients
? Delivering high-quality, accurate work with attention to detail
? Managing changing priorities and staying organised in a busy environment
? Providing excellent service and contributing to a positive client experience
? Communicating proactively and keeping others informed
? Sharing knowledge and supporting team members when needed
? Taking ownership of your personal development and continually looking to improve
Experience within a tax, accountancy, or professional services environment would be beneficial, but it’s not essential. We welcome applications from candidates with transferable administration and customer service experience who are eager to develop their career.
There may be occasional opportunities to travel to other offices when required.
Benefits
At Menzies, we know that success starts with our people. That’s why we offer:
? Career Development: From learning opportunities to career coaching, we’ll help you achieve your goals.
? Competitive Benefits: Private medical cover, pension matching, and enhanced parental leave, to name a few.
? Flexibility That Works for You: Agile working is embedded in our culture.
? Perks That Go Beyond: From volunteering days to wellbeing initiatives, we care about your whole self.
About Menzies LLP
Menzies is a proudly independent UK business advisory and accountancy practice with true national coverage and international connections. As a full-service firm with strong sector specialisms, we have a proven track record supporting both businesses, not-for-profits and individuals to successfully reach their financial goals.
We focus on optimising clients’ businesses financially, operationally, and strategically. We employ approximately 1100 trusted advisors in Audit, Tax & Advisory Services, across 11 locations UK wide.
Our industry sector specialisation sets us apart. Expert teams work in collaboration with each other delivering a host of business, tax and commercial advisory projects over and above the market leading assurance and compliance work undertaken for UK and International clients.
We continue to take a relationship-led approach to our client relationships. We use our Brighter Thinking methodology to empower clients with greater confidence and certainty in the face of increasing complexity.
Founded in 1912, Menzies is headquartered in London with coverage nationally in England & Wales and has 1100+ employees and a turnover of £110m. Our clients are mid-size and large privately held corporates, non-profits, and individuals, across the UK and internationally via major market country-desks, and in 157 countries globally through Menzies membership of HLB, the global advisory and accounting network.
IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.
