HR Systems Assistant – Full Time

Overview

HR Systems Assistant 

Permanent 

Full time

Leek Wootton 

£29,109.00 – 31,296.00

 

Job Purpose:

To undertake HR system administration tasks to ensure accurate and accessible HR information is maintained to meet the needs of Warwickshire Police. 

 

Main responsibilities: 

1. To provide HR system administration support including creation of user accounts and monitoring system access. 
2. To support the HR Systems function with all reporting and statistical information requirements including report design and generation, both internally and externally.
3. To provide training for new users and level 1 technical support to all users of the HR system. 
4. To assist with maintaining the security environment of the HR IT systems, including licenses and user access. 
5. To quality assure data so that it is accurate and is maintained in line with organisational policies and guidance and statutory requirements. 
6. To support the HR Systems Lead in implementing system improvements or enhancements including system testing for all new functionality both in force and with software suppliers. 
7. To identify and correct faults/errors to limit the impact on service provision and to escalate to HR Systems Lead, Head of HR or IT department as appropriate.
8. To support the wider HR function with administering HR processes where HR systems records are involved. 
9. Use payroll system to provide access for new starters, external access to leavers/secondments/maternity. Update cost centres/home addresses and personal information.
10. To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.

 

Person Specification:

Knowledge: 

• Educated to A level/ level 3 in an IT related subject.
• Sound knowledge of Microsoft Office (specifically Excel).
• In depth knowledge of Internet Explorer and ORACLE (or equivalent HR database).
• Understanding the importance of confidentiality and sensitive data 

Experience:

• Experience of working in a HR environment.
• Experience of creating management reports from statistical information.
• Evidence of past employment that required attention to detail and the ability to prioritise tasks effectively and work to tight deadlines.

Key Skills:

• Proven ability to enter information accurately using appropriate IT systems.
• Proven ability to retrieve and analyse statistical information and present clearly and concisely.
• Good verbal and written communication skills.
• Ability to deliver excellent customer service within a working environment.
• Proven ability to manage high process driven workloads in accordance with strict deadlines.